Virtual Stock Balances

Virtual Stock Balances

Sell only what you can actually deliver. Always.
The "Virtual Stock Balances" module calculates not just the quantity of goods in stock, but their real availability for sale, taking into account all future transactions. This is your primary tool for preventing overselling and accurate planning.

Sell only what you can actually deliver. Always.
The "Virtual Stock Balances" module calculates not just the quantity of goods in stock, but their real availability for sale, taking into account all future transactions. This is your primary tool for preventing overselling and accurate planning.

What tasks the module solves:

What tasks the module solves:

  • Completely prevents overselling: The system automatically accounts for created but not yet shipped orders and shows only the stock that is truly available for sale right now.

  • Accurately improves procurement and production planning: You see not only the current balance but also future deficits based on expected sales and delivery plans, allowing you to order goods on time.

Key functionality:

Key functionality:

  • Accounting for all open orders: The module automatically reserves stock for each new customer order created in BAS (in statuses like "Processing," "In Warehouse," "Awaiting Shipment").

  • Accounting for expected supplier deliveries: The system accounts for goods from confirmed supplier orders and expected production batches, adding them to the calculation of future availability.

  • Flexible manual reservation system: The ability to manually reserve stock for a specific large deal, promotion, or internal needs so that it is temporarily excluded from the general available balances.

Result for your business:

Result for your business:

  • A truthful, not just accounting, picture of stock: You and your customers always see the current quantity of goods ready for shipment. No unpleasant calls about order cancellations.

  • Increased reliability and trust in sales: You guaranteedly fulfill accepted shipment obligations, strengthening your reputation.

  • Reduced risk of frozen capital: More accurate procurement planning helps prevent excessive stockpiling of slow-moving goods in the warehouse.

  • Automation for the sales department: Managers no longer need to manually coordinate with the warehouse or check availability—all information is current and available in their BAS workspace.

Implementation format:

Implementation format:

1. Process analysis

We will analyze the existing order, delivery, and reservation tracking to identify sources of errors.

1. Process analysis

We will analyze the existing order, delivery, and reservation tracking to identify sources of errors.

1. Process analysis

We will analyze the existing order, delivery, and reservation tracking to identify sources of errors.

2. Reservation rule configuration

We will configure rules for the interaction between customer and supplier order statuses, as well as safety stock parameters.

2. Reservation rule configuration

We will configure rules for the interaction between customer and supplier order statuses, as well as safety stock parameters.

2. Reservation rule configuration

We will configure rules for the interaction between customer and supplier order statuses, as well as safety stock parameters.

3. Synchronization and testing

We will ensure accurate accounting of all current orders and deliveries, then run test scenarios and verify calculations.

3. Synchronization and testing

We will ensure accurate accounting of all current orders and deliveries, then run test scenarios and verify calculations.

3. Synchronization and testing

We will ensure accurate accounting of all current orders and deliveries, then run test scenarios and verify calculations.

4. Deployment into operation

We will launch the module for daily use by relevant departments and train employees to work with the updated data.

4. Deployment into operation

We will launch the module for daily use by relevant departments and train employees to work with the updated data.

4. Deployment into operation

We will launch the module for daily use by relevant departments and train employees to work with the updated data.

FAQ

Frequently Asked Questions

Find quick answers to the most common questions.

Still have questions?

Don’t hesitate to reach out today!

Can these stock levels be displayed on the website?

Yes, this module is the ideal foundation for integration with an e-shop. It can transmit the exact available quantity to the website in real-time, preventing overselling.

How do "virtual stock levels" differ from warehouse stock?

Warehouse stock = the physical quantity of goods. Virtual stock = Warehouse stock - Reserved for orders + Expected deliveries. It is an accurate indicator of how much stock is available for new sales right now.

FAQ

Frequently Asked Questions

Find quick answers to the most common questions.

Still have questions?

Don’t hesitate to reach out today!

How do "virtual stock levels" differ from warehouse stock?

Can these stock levels be displayed on the website?

FAQ

Frequently Asked Questions

Find quick answers to the most common questions.

Still have questions?

Don’t hesitate to reach out today!

How do "virtual stock levels" differ from warehouse stock?

Can these stock levels be displayed on the website?

Let’s talk

Ready to automate your business?

Schedule a call and start your automation journey.

Let’s talk

Ready to automate your business?

Schedule a call and start your automation journey.

Let’s talk

Ready to automate your business?

Schedule a call and start your automation journey.

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